Society of Southwest Archivists


  • 28 Nov 2017 11:58 AM | Melissa Gottwald

    As we head into the holiday season, please take a brief moment to think of someone that  you would like to nominate for the upcoming positions in SSA for 2018. We know that there are folks out their whose work, leadership, and service you all admire. Self-nominations are also welcomed.


    The SSA Nominating Committee is seeking candidates for the following positions in 2018:


           Vice-President/President Elect (three year term-one as VP, one as President, and one as Immediate Past President)

           Executive Board (3 positions, two-year term)

           Nominating Committee ( 1 position, two-year term)

           Scholarship Committee ( 1 position, three-year term)

           Secretary (two-year term)


    The responsibilities of each position are outlined in the SSA Officer & Committee Procedures Manual, available online at:


    If you would like to serve, or know an ideal candidate, please contact a member of the Nominating Committee:


    Vince Lee, Chair,

    Rebecca Elder,

    Adam Heien,


    The deadline for submitted nominations is January 1, 2018
  • 14 Nov 2017 4:17 PM | Melissa Gottwald

    The Society of American Archivists’ Awards Committee is seeking nominations for the Sister M. Claude Lane, O.P., Memorial Award. This award recognizes individuals who have made a significant contribution to the field of religious archives. Criteria for nomination include:

    • Involvement and work in the Archivists of Religious Collections Section (ARCS) of the Society of American  Archivists.
    •  Contributions to archival literature that relates to religious archives.
    • Participation and leadership in religious archives organizations.
    • Evidence of leadership in specific religious archives.

    Only individual archivists are eligible for nomination. The award is sponsored by the Society of Southwest Archivists, in conjunction with Society of American Archivists. It is named in honor of Sister M. Claude Lane, the first professionally trained archivist at the Catholic Archives of Texas in Austin, who served there from 1960 until her death in 1974. The award finalist is recognized with a certificate from SAA and a $300 cash prize provided by the Society of Southwest Archivists at the annual Society of American Archivists meeting.

    For more information on the Lane Award, including past winners, see: <>

    To nominate an archivist for the Lane Award please follow the guidelines provided in the Nomination Form via the link on that page.

    All nominations shall be submitted to the Awards Committee by February 28, 2018. If you have any questions, please contact:


    Jillian Ewalt Metadata Archivist

    Special Collections and University Archives California State University, Sacramento

    Sister M. Claude Lane

    Theresa Angela (Sister M. Claude) Lane (1915-1974) was a teacher, librarian, and archivist primarily associated with the Catholic Archives of Texas. A pioneer and supporter of religious special collections in Texas libraries, she has served as a model for archivists nationwide. The Society of American Archivists presents an annual award in her name to recognize significant contributions in the field of religious archives.

  • 24 Aug 2017 4:23 PM | Melissa Gottwald

    The Program Committee invites submissions for 60 or 90-minute sessions for SSA’s next Annual Meeting in San Antonio, Texas May 23-26, 2018, at Hilton Palacio del Rio Hotel. See the Call for Proposals for more information and how to submit.

  • 16 Aug 2017 10:55 AM | Jennifer Green

    The Society of American Archivists Council has issued a statement regarding the racist acts committed in Virginia on August 12, 2017. You can read their statement on the SAA website. SAA Council Statement

    The SSA Board and Diversity Committee support the work of the SAA Council working group and will continue to ensure that the SSA mission to promote sound principles and standards for preserving and administering records in our region is fulfilled. 

  • 04 Aug 2017 10:21 AM | Jennifer Green

    The Society of American Archivists (SAA) Regional Archives Association Consortium, (RAAC) has initiated a sustaining membership in the National Coalition for History,(NCH) gaining a seat on the Policy Board in order to represent archival interests at NCH. As a member of RAAC, SSA made a contribution to the cost of this membership and therefore can connect our members to the NCH. 

    The attached report was issued at the SAA annual meeting and details federal funding approved for granting and records agencies for FY18. 


  • 01 Aug 2017 1:51 PM | Melissa Gottwald

    As many of you are aware, the Texas State Legislature has called a special summer session and is considering a bill that would compel some people to use public restrooms that do not correspond to their gender identity. If the bill currently being discussed passes through the Texas legislature, it will prevent municipalities from passing anti-discrimination ordinances designed to protect transgender people. The SSA Board believes that this bill is discriminatory and contrary to the SSA Statement on Diversity and Inclusion (

    The SSA board issued an official response that is being sent to the governor, lieutenant governor, and speaker of the house stating the organization’s opposition to this piece of legislation. The response also states that should the bill become law, SSA will seriously reconsider holding future annual meetings in Texas. A copy of this letter is available on the SSA website and social media channels, and Texas members of SSA are welcome to use any or all the language contained in the response should they choose to contact their individual representatives.

    We also wanted to assure membership that we are taking steps to make sure that the next annual meeting, scheduled to be held in San Antonio, TX in May 2018, will be as open, inclusive, and welcoming as possible, regardless of the fate of this legislation. We know that other organizations, such as the Society of American Archivists, are investigating moving future meetings out of the state. It is not possible for SSA to cancel or move the San Antonio meeting at this point. If SSA pulled out of the contract today, it would cost the organization $50,770.40, which is more than double SSA’s entire annual budget. In light of this, SSA will honor the contract and have the meeting as scheduled. Also, with more than half of the SSA membership comprised of archivists in Texas, it is not the intent or desire of SSA to abandon that part of the membership because of the ill-conceived legislation being considered in the Texas Legislature.


    The Local Arrangements Committee, in cooperation with the Diversity Committee, is already planning alternative arrangements for those SSA members who may be negatively impacted by this legislation. They are also investigating different ideas to foster discussions about how we as individuals and as an organization can respond to discriminatory legislation that may arise in our region in the future.


    If you have any additional questions or concerns, please feel free to contact the SSA Board through the “Contact” page on the SSA Website.





    Jennifer Day

    President, Society of Southwest Archivists

  • 12 Jul 2017 9:52 AM | Kristy Sorensen

    The 2018 SSA Annual Meeting will take place May 23-26, 2018 in San Antonio, Texas at the Hilton Palacio del Rio. The hotel rate will be extended through the 27th for anyone wanting to make it a long weekend. See you in San Antonio!

  • 23 Mar 2017 8:34 AM | Patricia A. Threatt

    Calling all students! Do you have a research project you'd like to share with other archivists? SSA invites graduate and undergraduate students to submit an abstract for a poster presentation at the 2017 Annual Meeting in Fayetteville, Arkansas May 24 – 27, 2017.

    More information about student posters
    More information about the SSA 2017 annual meeting
  • 08 Mar 2017 9:47 AM | Melissa Gottwald

    Registration is open for the annual meeting in Fayetteville, May 24-27.

    Visit the annual meeting page to register, download the program, and find out more about what the annual meeting has in store for you!

  • 29 Nov 2016 11:27 AM | Melissa Gottwald

    The SSA Program Committee has extended the deadline for 2017 annual meeting proposal submissions!

    Complete this online form by December 16th and your session could be on the program in May. Please send any questions to Jennifer Day at

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