Registration is now open for several workshops at the SSA Annual Meeting in New Orleans, La. and one webinar on April 22. To register for any of these workshops, click on the “Events” tab above.

 

Project Management for Archivists. Wednesday, May 28, 2014, 1:00-5:00 pm.
Whether you are processing a collection, implementing a new digital system, moving to a new facility, setting up a public program, or creating an award-winning exhibit, you are serving as a de facto project manager. Archivists spend a large amount of our time working with these types of assignments with little to no project management training in our repertoire. In this workshop, participants will learn practical project management skills and tips with real-world application possibilities. We will discuss the ins-and-outs of project planning, scheduling, communication, and system utilization. Participants will be invited to share their successes and challenges, as well as present current projects for group discussion and assistance.

A series of grant-writing workshops developed and offered by experienced professionals Ann Hodges and Danielle Plumer:

Grants 101: Becoming a Grant-Ready Institution. April 22, 2014, 2:00-3:00 pm.
Part one of the grant writing workshop series will be a one hour webinar, covering available sources of funding and basic information about grants, intended for those who are new to the enterprise.

Planning Fundable Grant Projects. Wednesday, May 28, 2014, 8:30 am-11:30 am.
Part two of the grant writing series is a three-hour in person workshop, covering grant planning and basic application information, intended for all audiences but especially people fairly new to grant writing.

Grant writing Clinic. Wednesday, May 28, 2014, 1:30-5:00 pm.
Part three of the grant writing series is a three-hour, in person grant writing clinic, intended for experienced grant writers. Attendees will be asked to submit an application before registering.

DAS workshop in HOUSTON!
Take advantage of this great opportunity in our SSA region! 
April 7, 2014

We all need e-mail preservation know-how!

** More registrants are needed to ensure this workshop "makes" so sign up NOW!**
Thanks!

Achieving Email Account Preservation with XML #14A7

Voting for the 2014 SSA elections will be conducted electronically from March 4th (Tuesday) to April 4th (Friday).  To be eligible to vote please pay your 2014 membership dues by February 28^th.  Electronic ballots will be emailed to eligible voters.  To receive a paper ballot contact Lynn Whitfield at lynn.whitfield@ttu.edu.  

The Professional Development Committee is excited to announce a three-part workshop on grant writing this spring. These workshops are being developed and offered by experienced professionals Ann Hodges and Danielle Plumer, who have given a great deal of thought to the best way to prepare people to write grants that get funded.

Part one of the grant writing workshop series will be a one hour webinar, covering available sources of funding and basic information about grants, intended for those who are new to the enterprise.

·       Title: Grants 101: Becoming a Grant-Ready Institution

·       Date: April 22, 2014

Part two of the grant writing series is a three-hour in person workshop, covering grant planning and basic application information, intended for all audiences but especially people fairly new to grant writing.

·       Title: Planning Fundable Grant Projects

·       Date and Time: Wednesday, May 28, 2014, 8:30-12:30

Part three of the grant writing series is a three-hour, in person grant writing clinic, intended for experienced grant writers. Attendees will be asked to submit an application.

·       Title: Grant writing Clinic

·       Date and Time: Wednesday, May 28, 2014, 1:30-5:00

These last two in-person workshops will be offered on the Wednesday before the

Annual Meeting in New Orleans. More information and how to register will be

available on the Annual Meeting page. You may contact Professional Development Committee Chair Felicia

 Williamson for more information at fxt004@shsu.edu.

 

The application period for the 2014 Harold T. Pinkett Minority Student Award is now open!

The Pinkett Award was established in 1993 and recognizes and acknowledges minority graduate students, such as those of African, Asian, Latino or Native American descent, who, through scholastic and personal achievement, manifest an interest in becoming professional archivists and active members of the Society of American Archivists.
The recipients of the award will receive full complimentary registration to the SAA Annual Meeting and related expenses for hotel and travel for attending the Joint Annual Meeting of CoSA, NAGARA, and SAA in Washington, D.C. in August 2014. In addition, each recipient receives a complimentary one-year membership in SAA.

Eligibility: The Pinkett is awarded to minority students, with preference given to full-time students possessing a minimum scholastic grade point average of 3.5 while enrolled in a graduate program focusing on archival management during the academic year proceeding the date on which the award is given.

For more details or to download the application form please visit:
http://www2.archivists.org/governance/handbook/section12-pinkett

The deadline to apply is February 28, 2014.

We wish you the best of luck!

Sincerely,

The Harold T. Pinkett Minority Student Award Committee

SLOTTO!!
SLOTTO!!
SLOTTO!!

That’s right, Folks! It is time again to donate items for the wonderful, wacky, wildness that is SLOTTO!!

 

Please consider donating items to SLOTTO 2014 in New Orleans. The proceeds from SLOTTO raffle tickets support scholarships for archivists and archival students, which in turn provides an investment from our organization to future archivists and the archive profession.

 

We accept items that are regifted, rejected, and refused (can you say unwanted gifts?)! Wow us with your wonderful donations intended to delight, mystify, and entice even the most seasoned SLOTTO player. Bring new items, old items; even antique items, if you dare…the possibilities are limitless.

 

Be creative, be bold, bring some really awesome things…but don’t bring back that ceramic chicken!

 

Please bring or send items to the registration desk at the Annual Meeting in New Orleans. If you would like to donate any items to the silent auction, please contact Benna Vaughan at Benna_Vaughan@baylor.edu

Deadline TOMORROW Jan 10, 2014 for SSA's Distinguished Service Award nominations!

Who would you like to see honored for their service to the Society of Southwest Archivists and the wider archival profession?

The Distinguished Service Award Committee is seeking nominations for SSA’s Distinguished Service Award sponsored by Hollinger Metal Edge.

Nominations should be made in writing and include a brief statement of the contributions and achievements of the nominee to SSA and the profession. Letters in support of the nomination are encouraged.

All nomination materials should be received by the chair no later than Friday January 10, 2014.

Send nominations to:

Amanda Focke
Rice University
Fondren Library, MS-44
6100 Main St.
Houston, TX 77005

Or email them to afocke@rice.edu

The recipient is selected by the Executive Board based on the recommendation of the DSA Committee.

Committee members this year are:
Amanda Focke (chair),
Gerri Schaad, National Cowboy & Western Heritage Center, and
Diane Worrell, University of Arkansas Libraries.

Thank you!!

Who would you like to see honored for their service to the Society of Southwest Archivists and the wider archival profession?

The Distinguished Service Award Committee is seeking nominations for SSA’s Distinguished Service Award sponsored by Hollinger Metal Edge.

Nominations should be made in writing and include a brief statement of the contributions and achievements of the nominee to SSA and the profession. Letters in support of the nomination are encouraged.

All nomination materials should be received by the chair no later than Friday January  10, 2014.

Send nominations to:

Amanda Focke
Rice University
Fondren Library, MS-44
6100 Main St.
Houston, TX 77005

Or email them to afocke@rice.edu

The recipient is selected by the Executive Board based on the recommendation of the DSA Committee.

Committee members this year are:
Amanda Focke (chair),
Gerri Schaad, National Cowboy & Western Heritage Center, and
Diane Worrell, University of Arkansas Libraries.

Thank you!!

The Nominating Committee is looking for candidates for following positions:

 Vice-President/President elect

Executive Board (3 positions, 2 year terms)

Treasurer (2 year term)

Nominating Committee (2 year term)

Scholarship Committee (3 year term)

 

The responsibilities of each position can be found in the SSA’s Committee and Procedures Manual at http://www.southwestarchivists.org/Resources/Documents/Manuals/Manual2012.pdf 

 

If you would like to serve or feel you know who the perfect candidate would be, please contact members of the Nominating Committee - Lynn Whitfield, at lynn.whitfield@ttu.edu; Mark Lambert, at mlambert727@gmail.com; and Emily E. Hyatt, at ehyatt@consolidated.net.  The deadline for submitting nominations is November 22, 2013.

SSA is continuing to participate in the formation of a group with Society of American Archivists, tentatively named the Regional Associations Group. There will be a meeting of group representatives at SAA in New Orleans, working on the structure and goals of the group.

As SSA's Immediate Past President, I will represent SSA, and I welcome your thoughts on this process.
Here is a summary of recent activity --

Recommendations from the 2012 SAA/Regionals Summit included establishing a listserv to ensure ongoing discussion and creating a formal group to take on information-sharing and advocacy initiatives. During the past year, a group of your colleagues, representing multi-state, state, and local regional archives organizations, has been collaborating with three SAA Council members to propose this formal Regional Associations Group. We are hoping that you will represent SSA and continue this conversation with us.

 

As a result of our work, we are proposing a draft statement of purpose, goals, and membership outline. If you have thoughts or concerns about this draft, please email your comments to me at afocke@rice.edu  by July 26.

 

Thank you!

Amanda Focke, CA

SSA Immediate Past President, May 2013- May 2014

_________________________________________________________________

Statement of Purpose

The Regional Associations Group provides an official venue for information exchange amongst the leadership of regional archival organizations, and amongst the Regionals and the Society of American Archivists. The Group serves as a formal entity for fostering collaboration among the Regionals, and between the Regionals and SAA. It offers formal channels to coordinate efforts intra-state, interstate, and with SAA which facilitate streamlining actions, reducing costs, and increasing services to archivists around the nation. Such efforts include but are not limited to advocacy, public awareness, education, disaster planning/recovery, and grant development.

 

Membership composition

The membership of the committee includes one member from each of the regional organizations identified in the list below and two members of SAA. Regional organizations will select their representatives in whatever manner they choose. The SAA vice-president will appoint the SAA representatives. All initial members will be identified by August 1st, 2013. Members will serve two-year terms, except for the initial members, half of whom will serve 1 year terms. Members can only serve two consecutive terms.

 

Goals for initial year: (10/2013-9/2014):

• select leaders for 2013-2014;
• select and implement a communication structure for committee leadership, committee members, and their constituencies.
• develop a 3-year plan for implementing its purpose statement, report this plan to regional and SAA leadership, and compile regional and SAA member comments for use in implementing the plan;
• select at least one collaborative project to be completed and reported upon by July 1, 2014.

 

List of regional associations:

Multi-State

1.      Conference of Inter-Mountain Archivists

2.      Mid-Atlantic Regional Archives Conference

3.      Midwest Archives Conference

4.      New England Archivists

5.      Northwest Archivists, Inc.

6.      Society of Rocky Mountain Archivists

7.      Society of Southwest Archivists

 

Statewide

1.      Association of Hawaii Archivists

2.      Consortium of Iowa Archivists

3.      Delaware Valley Archivists Group (since it covers no entire state but multiple state)

4.      Kentucky Council on Archives

5.      Louisiana Archives and Manuscripts Association

6.      Maine Archives and Museums

7.      Miami Valley Archives Roundtable

8.      Michigan Archival Association

9.      New Hampshire Archives Group

10.      New York Archives Conference

11.      Society of Alabama Archivists

12.      Society of California Archivists

13.      Society of Florida Archivists

14.      Society of Georgia Archivists

15.      Society of Indiana Archivists

16.      Society of Mississippi Archivists

17.      Society of North Carolina Archivists

18.      Society of Ohio Archivists

19.      Society of Tennessee Archivists

20.      South Carolina Archival Association

 

Local (City or Regional within a State)

1.      Archivists of Central Texas

2.      Archivists of the Houston Area

3.      Archivists Round Table of Metropolitan New York, Inc.

4.      Association of St. Louis Area Archivists

5.      Capital Area Archivists of New York

6.      Charleston Archives, Libraries and Museum Council

7.      Chicago Area Archivists

8.      Cleveland Archival Roundtable

9.      Greater New Orleans Archivists

10.      Kansas City Area Archivists

11.      Saint Louis Area Religious Archivists

12.      Seattle Area Archivists

13.      Southeastern Wisconsin Archives Group

14.      Twin Cities Archives Round Table
15.        Central Oklahoma Archivists League