Society of Southwest Archivists

News

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  • 05 Feb 2014 10:03 AM | Lauren Goodley

    The Professional Development Committee is excited to announce a three-part workshop on grant writing this spring. These workshops are being developed and offered by experienced professionals Ann Hodges and Danielle Plumer, who have given a great deal of thought to the best way to prepare people to write grants that get funded.


    Part one of the grant writing workshop series will be a one hour webinar, covering available sources of funding and basic information about grants, intended for those who are new to the enterprise.

    ·       Title: Grants 101: Becoming a Grant-Ready Institution

    ·       Date: April 22, 2014


    Part two of the grant writing series is a three-hour in person workshop, covering grant planning and basic application information, intended for all audiences but especially people fairly new to grant writing.

    ·       Title: Planning Fundable Grant Projects

    ·       Date and Time: Wednesday, May 28, 2014, 8:30-12:30


    Part three of the grant writing series is a three-hour, in person grant writing clinic, intended for experienced grant writers. Attendees will be asked to submit an application.

    ·       Title: Grant writing Clinic

    ·       Date and Time: Wednesday, May 28, 2014, 1:30-5:00


    These last two in-person workshops will be offered on the Wednesday before the

    Annual Meeting in New Orleans. More information and how to register will be

    available on the Annual Meeting page. You may contact Professional Development Committee Chair Felicia

     Williamson for more information at fxt004@shsu.edu.

     

  • 13 Jan 2014 9:55 AM | Patricia A. Threatt

    The application period for the 2014 Harold T. Pinkett Minority Student Award is now open!

    The Pinkett Award was established in 1993 and recognizes and acknowledges minority graduate students, such as those of African, Asian, Latino or Native American descent, who, through scholastic and personal achievement, manifest an interest in becoming professional archivists and active members of the Society of American Archivists.
    The recipients of the award will receive full complimentary registration to the SAA Annual Meeting and related expenses for hotel and travel for attending the Joint Annual Meeting of CoSA, NAGARA, and SAA in Washington, D.C. in August 2014. In addition, each recipient receives a complimentary one-year membership in SAA.

    Eligibility: The Pinkett is awarded to minority students, with preference given to full-time students possessing a minimum scholastic grade point average of 3.5 while enrolled in a graduate program focusing on archival management during the academic year proceeding the date on which the award is given.

    For more details or to download the application form please visit:
    http://www2.archivists.org/governance/handbook/section12-pinkett

    The deadline to apply is February 28, 2014.

    We wish you the best of luck!

    Sincerely,

    The Harold T. Pinkett Minority Student Award Committee


  • 11 Jan 2014 12:55 PM | Patricia A. Threatt
    SLOTTO!!
    SLOTTO!!
    SLOTTO!!







    That’s right, Folks! It is time again to donate items for the wonderful, wacky, wildness that is SLOTTO!!

     

    Please consider donating items to SLOTTO 2014 in New Orleans. The proceeds from SLOTTO raffle tickets support scholarships for archivists and archival students, which in turn provides an investment from our organization to future archivists and the archive profession.

     

    We accept items that are regifted, rejected, and refused (can you say unwanted gifts?)! Wow us with your wonderful donations intended to delight, mystify, and entice even the most seasoned SLOTTO player. Bring new items, old items; even antique items, if you dare…the possibilities are limitless.

     

    Be creative, be bold, bring some really awesome things…but don’t bring back that ceramic chicken!

     

    Please bring or send items to the registration desk at the Annual Meeting in New Orleans. If you would like to donate any items to the silent auction, please contact Benna Vaughan at Benna_Vaughan@baylor.edu

  • 09 Jan 2014 10:58 AM | Amanda York Focke
    Deadline TOMORROW Jan 10, 2014 for SSA's Distinguished Service Award nominations!

    Who would you like to see honored for their service to the Society of Southwest Archivists and the wider archival profession?

    The Distinguished Service Award Committee is seeking nominations for SSA’s Distinguished Service Award sponsored by Hollinger Metal Edge.

    Nominations should be made in writing and include a brief statement of the contributions and achievements of the nominee to SSA and the profession. Letters in support of the nomination are encouraged.

    All nomination materials should be received by the chair no later than Friday January 10, 2014.

    Send nominations to:

    Amanda Focke
    Rice University
    Fondren Library, MS-44
    6100 Main St.
    Houston, TX 77005

    Or email them to afocke@rice.edu

    The recipient is selected by the Executive Board based on the recommendation of the DSA Committee.

    Committee members this year are:
    Amanda Focke (chair),
    Gerri Schaad, National Cowboy & Western Heritage Center, and
    Diane Worrell, University of Arkansas Libraries.

    Thank you!!
  • 13 Dec 2013 9:32 AM | Amanda York Focke

    Who would you like to see honored for their service to the Society of Southwest Archivists and the wider archival profession?


    The Distinguished Service Award Committee is seeking nominations for SSA’s Distinguished Service Award sponsored by Hollinger Metal Edge.


    Nominations should be made in writing and include a brief statement of the contributions and achievements of the nominee to SSA and the profession. Letters in support of the nomination are encouraged.


    All nomination materials should be received by the chair no later than Friday January  10, 2014.


    Send nominations to:

    Amanda Focke
    Rice University
    Fondren Library, MS-44
    6100 Main St.
    Houston, TX 77005

    Or email them to afocke@rice.edu


    The recipient is selected by the Executive Board based on the recommendation of the DSA Committee.


    Committee members this year are:
    Amanda Focke (chair),
    Gerri Schaad, National Cowboy & Western Heritage Center, and
    Diane Worrell, University of Arkansas Libraries.

    Thank you!!
  • 28 Oct 2013 1:17 PM | Patricia A. Threatt

    The Nominating Committee is looking for candidates for following positions:

     Vice-President/President elect

    Executive Board (3 positions, 2 year terms)

    Treasurer (2 year term)

    Nominating Committee (2 year term)

    Scholarship Committee (3 year term)

     

    The responsibilities of each position can be found in the SSA’s Committee and Procedures Manual at http://www.southwestarchivists.org/Resources/Documents/Manuals/Manual2012.pdf 

     

    If you would like to serve or feel you know who the perfect candidate would be, please contact members of the Nominating Committee - Lynn Whitfield, at lynn.whitfield@ttu.edu; Mark Lambert, at mlambert727@gmail.com; and Emily E. Hyatt, at ehyatt@consolidated.net.  The deadline for submitting nominations is November 22, 2013.
  • 18 Jul 2013 11:22 AM | Amanda York Focke
    SSA is continuing to participate in the formation of a group with Society of American Archivists, tentatively named the Regional Associations Group. There will be a meeting of group representatives at SAA in New Orleans, working on the structure and goals of the group.

    As SSA's Immediate Past President, I will represent SSA, and I welcome your thoughts on this process.
    Here is a summary of recent activity --

    Recommendations from the 2012 SAA/Regionals Summit included establishing a listserv to ensure ongoing discussion and creating a formal group to take on information-sharing and advocacy initiatives. During the past year, a group of your colleagues, representing multi-state, state, and local regional archives organizations, has been collaborating with three SAA Council members to propose this formal Regional Associations Group. We are hoping that you will represent SSA and continue this conversation with us.

     

    As a result of our work, we are proposing a draft statement of purpose, goals, and membership outline. If you have thoughts or concerns about this draft, please email your comments to me at afocke@rice.edu  by July 26.

     

    Thank you!

    Amanda Focke, CA

    SSA Immediate Past President, May 2013- May 2014

    _________________________________________________________________

    Statement of Purpose

    The Regional Associations Group provides an official venue for information exchange amongst the leadership of regional archival organizations, and amongst the Regionals and the Society of American Archivists. The Group serves as a formal entity for fostering collaboration among the Regionals, and between the Regionals and SAA. It offers formal channels to coordinate efforts intra-state, interstate, and with SAA which facilitate streamlining actions, reducing costs, and increasing services to archivists around the nation. Such efforts include but are not limited to advocacy, public awareness, education, disaster planning/recovery, and grant development.

     

    Membership composition

    The membership of the committee includes one member from each of the regional organizations identified in the list below and two members of SAA. Regional organizations will select their representatives in whatever manner they choose. The SAA vice-president will appoint the SAA representatives. All initial members will be identified by August 1st, 2013. Members will serve two-year terms, except for the initial members, half of whom will serve 1 year terms. Members can only serve two consecutive terms.

     

    Goals for initial year: (10/2013-9/2014):

    • select leaders for 2013-2014;
    • select and implement a communication structure for committee leadership, committee members, and their constituencies.
    • develop a 3-year plan for implementing its purpose statement, report this plan to regional and SAA leadership, and compile regional and SAA member comments for use in implementing the plan;
    • select at least one collaborative project to be completed and reported upon by July 1, 2014.

     

    List of regional associations:

    Multi-State

    1.      Conference of Inter-Mountain Archivists

    2.      Mid-Atlantic Regional Archives Conference

    3.      Midwest Archives Conference

    4.      New England Archivists

    5.      Northwest Archivists, Inc.

    6.      Society of Rocky Mountain Archivists

    7.      Society of Southwest Archivists

     

    Statewide

    1.      Association of Hawaii Archivists

    2.      Consortium of Iowa Archivists

    3.      Delaware Valley Archivists Group (since it covers no entire state but multiple state)

    4.      Kentucky Council on Archives

    5.      Louisiana Archives and Manuscripts Association

    6.      Maine Archives and Museums

    7.      Miami Valley Archives Roundtable

    8.      Michigan Archival Association

    9.      New Hampshire Archives Group

    10.      New York Archives Conference

    11.      Society of Alabama Archivists

    12.      Society of California Archivists

    13.      Society of Florida Archivists

    14.      Society of Georgia Archivists

    15.      Society of Indiana Archivists

    16.      Society of Mississippi Archivists

    17.      Society of North Carolina Archivists

    18.      Society of Ohio Archivists

    19.      Society of Tennessee Archivists

    20.      South Carolina Archival Association

     

    Local (City or Regional within a State)

    1.      Archivists of Central Texas

    2.      Archivists of the Houston Area

    3.      Archivists Round Table of Metropolitan New York, Inc.

    4.      Association of St. Louis Area Archivists

    5.      Capital Area Archivists of New York

    6.      Charleston Archives, Libraries and Museum Council

    7.      Chicago Area Archivists

    8.      Cleveland Archival Roundtable

    9.      Greater New Orleans Archivists

    10.      Kansas City Area Archivists

    11.      Saint Louis Area Religious Archivists

    12.      Seattle Area Archivists

    13.      Southeastern Wisconsin Archives Group

    14.      Twin Cities Archives Round Table
    15.        Central Oklahoma Archivists League
  • 15 May 2013 4:24 PM | Amanda York Focke

    Dear SSA members,

    Both the Texas State Library and Archives Commission (TSLAC) and the National Historical Publications and Records Commission (NHPRC) are calling upon the archival community to lobby our state and federal legislatures for continued funding of their programs. 


    TSLAC is seeking funding of its Exceptional Budget Request for its e-records program, that will serve as a much-needed model for archival repositories in the state and that will provide on-going access to records that fall under the Texas Public Information Act or otherwise document our rights, property and heritage.


    For TSLAC please call the following numbers: Texas Senator and Finance Committee Chair, Tommy Williams at 512-463-0104, and

    Texas Representative and Appropriations Chair, Jim Pitt at 512-463-0516.

     

    Follow the protocol below:

    1.       State your name, residence, and the organization that you represent.

    2.       Ask to speak with the given representative or their legislative and budgetary liaison.

    3. Then tell that individual that:  State agencies are creating records in electronic formats that must be retained permanently for legal, administrative and historical reasons. Right now, the Texas State Library and Archives Commission has no means of transferring and preserving these records. TSLAC needs the exceptional item funding of $450,000 to begin developing a digital archive in order to transfer, manage, preserve and provide access to those records in accordance with state law.”

    4.       Thank them for their time and kindly ask that your comments be passed along the representatives on the budget conference committee for their consideration.

    SSA member Paul Scott’s message copied below contains additional information. (Thank you, Paul, for again sounding the alarm.)


    NHPRC:

    In the White House budget proposed for FY14, funding for the NHPRC has been cut approximately 40%, from almost 5 million dollars to 3 million. The next step is for Congress to accept and/or modify the President’s proposed budget, which will begin with the Financial Services sub-committee, then move to the House Appropriations Committee before a full House vote. Unfortunately, there are no longer any Texans on the Financial Services Sub-committee, but Representative John Culberson is on the House Appropriations Committee. He is a history buff and has been supportive of funding for the NHPRC in the past. I will propose a letter on behalf of SSA, but if you would also like to express support for level funding for the NHPRC, please contact his office at Phone: (713) 682-8828/Fax: (713) 680-8070/Phone: (202) 225-2571/Fax: (202) 225-4381.


    From SSA member Paul Scott:

    “I am in receipt of an e-mail and the attached letter from Monte Monroe, the Chair of the Texas State Historical Association’s Archives Committee, requesting our assistance in making two key members of the State Legislature aware of the necessity to provide the funds in this biennium’s budget to begin the collection and preservation of electronic records of permanent value.  Repeatedly the State Archives has requested this funding, repeatedly the State Legislature has deferred, and it is ready to do so again.  Let me emphasize that we should make phone calls as e-mails are easy to ignore.  It is appropriate to follow-up with an e-mail, but if you do so, mark it urgent as time is growing short.  I thank you for the support you provided on SB 881 and hope that you will also help again.”



    Thank you!! 

    Amanda Focke

    SSA President, May 2012-May 2013

  • 02 Oct 2012 9:49 AM | Patricia A. Threatt
    You can follow @SWarchivists and connect with fellow SSAers who follow SSA by using the hashtag #SWarchivists. Enjoy! If you're going to SAA this would be a great way to communicate!
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