Society of Southwest Archivists

University Archivist | University of Oklahoma (Norman, OK)

  • 17 Jun 2024 8:52 PM
    Message # 13371436
    Jacalyn Pearce (Administrator)

    The University of Oklahoma Libraries is seeking a University Archivist. The University Archivist is a senior professional and leader serving as lead coordinator of activities related to the identification, assessment, classification, management, and retention of eligible archival records and other legacy materials of the University. Utilizing best records management procedures, institutional policies, and statutory requirements, the Archivist ensures that eligible born-digital and physical archival records are discoverable, accessible, secured, and preserved in accordance with University Libraries and institutional workflows. The Archivist is an institution-wide collaborator and procedural resource who engages and partners with relevant information holders and governance bodies to enable a comprehensive and sustainable records management practice at the University.

    The University Archivist will actively assess the institution’s archive program, routinely documenting and reporting metrics related to the scope, growth, and disposition of institutional records and legacy assets. The University Archivist will serve as a member of the University Libraries’ Special Research Collections division and will routinely interact with relevant institutional offices, programs, and infrastructures. The Archivist will collaborate with colleagues and stakeholders to guide access and engagement with archival collection assets. The University Archivist serves under the supervision of the Associate Dean for Special Research Collections in University Libraries.

    Position Responsibilities:

    • Develop and maintain comprehensive institutional records retention and identification scheme in conjunction with existing and emergent programs and resources.
    • With administrative and academic stakeholders, facilitate the establishment and maintenance of institution-wide governance ensuring consistent and compliant oversight of relevant records and other legacy materials.
    • With University Libraries, content stakeholders, records management experts, and infrastructure expertise, develop and support the maintenance of a comprehensive process for the ingest and archival storage of eligible records and artifactual assets.
    • Collaborate with Libraries colleagues and other relevant university partners to guide researcher engagement services and access to university archives materials. Develop and communicate guidelines regarding appropriate access policies and restrictions for institutional records.
    • Provide routine profiling, measurement, and reporting related to the scope, growth, and disposition of institutional records and legacy assets. Participate in Oklahoma and national records and archives activities and standards activities, as required, to ensure institutional engagement with and cooperation with relevant organizations.
    • Contribute expertise to advance the implementation and maintenance of institutional governance and practice related to university archives materials.
    • Communicate relevant information and standards to institutional and organizational stakeholders as they pertain to records management procedures, practices, and changes impacting the University.
    • Responsible for hiring, training, and managing support staff.

    Required Qualifications:

    • Master’s degree.
    • 24 months of related experience.
    • Records management or archival records management experience.

    Salary: Up to $87,000 based on experience


    All applications must include a cover letter, resume and list of three professional references. Hiring will be contingent upon submission of academic transcripts. Interested individuals may review the full position description at To apply for this position, go to and search for job number 241493. Best consideration date for this position is 7/5/24. Please see the attached document for more information.

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