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  • 2016 Conf Schedule


May 18, 2016 - May 21, 2016


Oklahoma City Renaissance Convention Center Hotel & Spa

Oklahoma City, OK



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Wednesday, May 18th

Pre-Conference Events


    9:00 - 5:00 pm     DAS Preserving Digital Archives Workshop

How do you start a digital preservation program? This course is designed to help practitioners move from understanding the core vocabulary, standards, and best practices of digital preservation toward program planning, policy development, and systems evaluation. Through presentation, discussion, and hands-on exercises, the course will build on core concepts; explore organizational aspects of digital preservation; introduce tools and standards for technical and preservation metadata; and examine factors to consider in evaluating and selecting digital preservation systems.


    9:00 - 4:00 pm     Disaster Preparedness and Recovery Workshop

An emergency preparedness plan is a crucial document for any collecting institution, yet they are often not in place because the writing seems like such a large and complex task. In this day long workshop, we will break down the components of emergency planning and show you how to write your own plan. We will also discuss disaster response and allow you to practice handling wet archival materials in a mock salvage exercise. You will leave equipped to safeguard your own collections against disasters large and small.


    1:00 - 5:00 pm      Introduction to Exhibit Development in Special Collections and Archives

Get practical training and theoretical knowledge of developing an exhibit in a special collections setting from the initial idea through planning, exhibiting, and beyond…. Create discussion and collaboration beyond the archives—by advertising and marketing the exhibit, outreach and education, adding impact through the development of related events, working with the media to publicize your event, reaching a broader audience, and developing a digital component to the exhibit. Also included are practical tips on the use of readily-available materials to create a professional, informative, and attractive exhibit without compromising the source.


    Noon-4:00 pm      SSA Board Meeting



All Conference Event


    5:00 - 7:00 pm     Welcome Reception  


Thursday, May 19th

     9:00 - 10:00 am     Plenary Session


     10:00 - 10:30 am   Break with Vendors


     10:30 - 11:45 am    Session Block 

Nativism: Nothing New (Nu?) Regarding Ethnic Immigration


Utilizing Archival Documentation to Recover Traditional Names & Broken    Records: Vision & Revision in Archival Collection Design


Century Chest: 100 Years in the Making

     11:45 - 1:15 pm       Lunch on your own  

   State Historic Records Advisory Board Brown Bag Luncheon    


     1:15 - 2:30 pm        Session Block 2


More Cooks, the Better: Non-Traditional Partnerships Preserving Latina/o History


Strategic Planning for Collaborative Preservation Services


Get With, or at Least On, the Program 


     2:45 pm                  Departure for Repository Tours


     3:00 - 5:00 pm      Repository Tours


     5:15 - 7:15 pm         SSA Students and New Archives Professionals (SNAP) Happy Hour 


Friday, May 20th

     8:30 - 10:00 am     SSA: Past, Present, and Future


     10:00 - 10:30 am   Break with vendors


     10:30 am - Noon    Session Block 3


Frameworks for Digital Preservation


How to Prepare Yourself for Writing a Local History Book


On the Road to Archival Instruction: Beyond Show and Tell 


     Noon - 1:30 pm      Lunch on Your Own

                                            Texas Archival Resources Online Brown Bag Luncheon


     1:30 - 3:00 pm        Session Block 4


Smooth Move: Relieving the Frustration of Moving Archives and Special Collections


Traveling Native Routes Toward Discovery: Digital Humanities and Campus Collaborations with Special Collections


The Road to Recovery 


     3:00 - 3:30 pm       Break with Student Posters and Vendors


     3:30 - 5:00 pm       Session Block 5


Making it Count: Data-Driven Approaches to Special Collections Assessment


Arrested Development: Paving the Way for Partnerships between Archives and Development Offices


Lightning Strikes: Short Paper Presentations and Digital Project Reports


Voices from a Small Place: Arcadia, Texas 


     6:00 - 9:00 pm      Reception at the American Banjo Museum 


Saturday, May 21st

     8:30 - 10:15 am         Business Breakfast and SLOTTO!


     10:15 - 10:30 am       Break


     10:30 - 11:30 am       Session Block 6


Disaster! Planning for Threats to our Tribal Library Resources


Archivists and the Native American Graves Protection and Repatriation Act


Building Archives - Building Trust: Internal and External Uses of Native American Archives 


     11:30 - 12:45 pm      Luncheon discussion on Native American Material Culture facilitated by Daniel Swan

This panel will introduce a range of projects, initiatives and programs that address the role and importance of archives and archival resources for Native nations and their members. We hope to highlight current interests and needs and identify some common ground. Our intent is to stimulate a robust discussion of “archival priorities” and opportunities for to address them. Conference participants are encouraged to contribute additional examples, insights and perspectives.

     11:30 - 1:30 pm        SSA Board Meeting 


     12:45 - 1:00 pm        Break


     1:00 - 5:00 pm          Basics of Processing and Preservation Workshop  

In this information-packed afternoon, Rebecca Elder will explain the basic functions of archives and principles of preservation so that you can begin to make smart decisions for your own collection. Topics covered will include accession of materials, arrangement and access, the preservation environment and housings. You will leave with resources that will help you extend your knowledge when you return home. This workshop is intended for archives, library, and museum professionals, students, or volunteers as an introduction or a refresher course. There is no additional fee for this workshop, attendance is open to all conference registrants.

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