Society of Southwest Archivists

2017 Annual Meeting Call for Program Proposals!!

12 Aug 2016 9:54 AM | Patricia A. Threatt

Call for Program Proposals

2017 Annual Meeting

Fayetteville, Arkansas May 24-27 The Chancellor Hotel

The 2017 Program Committee invites submissions for 60 or 90 minute sessions. Proposals are welcome on any subject or skill relevant to the archives profession. Current issues and recently completed projects are also of interest. Proposals will be evaluated on the completeness of the description, diversity of speakers and topics. All aspects of archives and records management are encouraged. The deadline for submission is December 16, 2016. Submit your ideas using the online form, or email to

Specific areas of member interest include:

·        Software specific how-to: Archives Space, Excel, etc.

·        Encoded Archival Description in practice

·        Donor Relations

·        Community Outreach

·        Government Records

·        Legal Issues

·        Skills Training: conservation, digital conversion, basic coding


If you have an idea you’d like to form a session around, use this spreadsheet to connect with other SSA members to present with! Post your issue, topic, or project and see what others are posting; then connect and collaborate to create your proposal!

Session formats may include, but are not limited to:

·        Panel Discussion

A traditional session with three to five speakers, each giving  10-15 minute presentations on a single theory or perspective on a given topic, followed by time for questions. Prepared papers are not required, the Moderator/Chair is usually one of the speakers.


·        Roundtable Discussion

Less formal than a Panel Discussion, a Roundtable session consists of one to three presentations of 10 minutes each that describe a theory, issue, or initiative followed by small group discussions where participants and speakers share ideas. A session Chair is not required.


·        Lightning Talks

A large panel of eight to ten speakers that deliver 5 minute talks on a common theme or issue, keeping a lively pace and sharing relevant take-away ideas. A session Chair is required to compile presentation materials and maintain the time schedule.


·        Skills Training

Are you a whiz at making phase boxes? Know how to use Excel like a pro? Have experience building exhibits of paper items? Share your skills with other members in a mini-workshop setting. Focus on one or two skills that can be shared in a 60 or 90 minute session. Skills Training sessions can have one or two speakers, and a moderator to assist with materials. Proposals should include details of the speaker’s relevant experience or training.


·        Lunch meeting/discussion

Are you part of a state or local archival organization that would like to meet up at SSA? Use this form to let us know! Want to start a book club or a study group? Get your special interest on the program to reach more potential members.

Thank you from the 2017 Program Committee

Jennifer Day, Chair           The City of Oklahoma City, Office of City Clerk
Elizabeth Dunham            Archives & Special Collections, Arizona State University, Tempe
Lynn Gates                         Thomas C. Donnelly Library, New Mexico Highlands University, Las Vegas
Michele King                     University Libraries University of Arkansas, Fayetteville
Sarah Milligan                   Oklahoma Oral History Research Program, Oklahoma State Univ., Stillwater
Timothy G. Nutt                Univ. of Arkansas for Medical Sciences Library, Little Rock

Michelle Riggs                   Archives & Central Louisiana Collections, Louisiana State Univ., Alexandria

Betty Shankle                    University & Labor Collections Archivist, Univ. of Texas, Arlington Libraries

John H.  Slate                     Dallas Municipal Archives, City Secretary's Office, City of Dallas

Ann E. Smith Case             Howard-Tilton Memorial Library, Tulane University, New Orleans

Karin Strohbeck                 Texas A&M University School of Law, Fort Worth

Andy Taylor                        Knowledge Management Librarian, Tulsa Community College

Benna Vaughan                 The Texas Collection, Baylor University, Waco

Carolina Villarroel            Recovering the U.S. Hispanic Literary Heritage Project, University of Houston
Caitlin Wells                       Rio Grande Historical Collections, New Mexico State Univ., Las Cruces
James Williamson             Central University Libraries, Southern Methodist University, Dallas


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