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  • 24 Aug 2017 4:23 PM | Melissa Gottwald (Administrator)

    The Program Committee invites submissions for 60 or 90-minute sessions for SSA’s next Annual Meeting in San Antonio, Texas May 23-26, 2018, at Hilton Palacio del Rio Hotel. See the Call for Proposals for more information and how to submit.

  • 16 Aug 2017 10:55 AM | Jennifer Day (Administrator)

    The Society of American Archivists Council has issued a statement regarding the racist acts committed in Virginia on August 12, 2017. You can read their statement on the SAA website. SAA Council Statement

    The SSA Board and Diversity Committee support the work of the SAA Council working group and will continue to ensure that the SSA mission to promote sound principles and standards for preserving and administering records in our region is fulfilled. 

  • 04 Aug 2017 10:21 AM | Jennifer Day (Administrator)

    The Society of American Archivists (SAA) Regional Archives Association Consortium, (RAAC) has initiated a sustaining membership in the National Coalition for History,(NCH) gaining a seat on the Policy Board in order to represent archival interests at NCH. As a member of RAAC, SSA made a contribution to the cost of this membership and therefore can connect our members to the NCH. 

    The attached report was issued at the SAA annual meeting and details federal funding approved for granting and records agencies for FY18. 


  • 01 Aug 2017 1:51 PM | Melissa Gottwald (Administrator)

    As many of you are aware, the Texas State Legislature has called a special summer session and is considering a bill that would compel some people to use public restrooms that do not correspond to their gender identity. If the bill currently being discussed passes through the Texas legislature, it will prevent municipalities from passing anti-discrimination ordinances designed to protect transgender people. The SSA Board believes that this bill is discriminatory and contrary to the SSA Statement on Diversity and Inclusion (https://societyofsouthwestarchivists.wildapricot.org/SSA-Diversity-Statement).

    The SSA board issued an official response that is being sent to the governor, lieutenant governor, and speaker of the house stating the organization’s opposition to this piece of legislation. The response also states that should the bill become law, SSA will seriously reconsider holding future annual meetings in Texas. A copy of this letter is available on the SSA website and social media channels, and Texas members of SSA are welcome to use any or all the language contained in the response should they choose to contact their individual representatives.

    We also wanted to assure membership that we are taking steps to make sure that the next annual meeting, scheduled to be held in San Antonio, TX in May 2018, will be as open, inclusive, and welcoming as possible, regardless of the fate of this legislation. We know that other organizations, such as the Society of American Archivists, are investigating moving future meetings out of the state. It is not possible for SSA to cancel or move the San Antonio meeting at this point. If SSA pulled out of the contract today, it would cost the organization $50,770.40, which is more than double SSA’s entire annual budget. In light of this, SSA will honor the contract and have the meeting as scheduled. Also, with more than half of the SSA membership comprised of archivists in Texas, it is not the intent or desire of SSA to abandon that part of the membership because of the ill-conceived legislation being considered in the Texas Legislature.


    The Local Arrangements Committee, in cooperation with the Diversity Committee, is already planning alternative arrangements for those SSA members who may be negatively impacted by this legislation. They are also investigating different ideas to foster discussions about how we as individuals and as an organization can respond to discriminatory legislation that may arise in our region in the future.


    If you have any additional questions or concerns, please feel free to contact the SSA Board through the “Contact” page on the SSA Website.





    Jennifer Day

    President, Society of Southwest Archivists

  • 12 Jul 2017 9:52 AM | Kristy Sorensen (Administrator)

    The 2018 SSA Annual Meeting will take place May 23-26, 2018 in San Antonio, Texas at the Hilton Palacio del Rio. The hotel rate will be extended through the 27th for anyone wanting to make it a long weekend. See you in San Antonio!

  • 23 Mar 2017 8:34 AM | Patricia A. Threatt

    Calling all students! Do you have a research project you'd like to share with other archivists? SSA invites graduate and undergraduate students to submit an abstract for a poster presentation at the 2017 Annual Meeting in Fayetteville, Arkansas May 24 – 27, 2017.

    More information about student posters
    More information about the SSA 2017 annual meeting
  • 08 Mar 2017 9:47 AM | Melissa Gottwald (Administrator)

    Registration is open for the annual meeting in Fayetteville, May 24-27.

    Visit the annual meeting page to register, download the program, and find out more about what the annual meeting has in store for you!

  • 29 Nov 2016 11:27 AM | Melissa Gottwald (Administrator)

    The SSA Program Committee has extended the deadline for 2017 annual meeting proposal submissions!

    Complete this online form http://bit.ly/2ehMjtU by December 16th and your session could be on the program in May. Please send any questions to Jennifer Day at jennifer.day@okc.gov

  • 16 Aug 2016 11:11 AM | Rebecca Russell

    Rice University is hosting a SAA-DAS course on Command Line Interface on Friday, October 7, 2016.

    For more information and to register, please visit http://saa.archivists.org/events/command-line-interface-1731/710/

    Do you think working in the command line interface isn't for you?

    If you need free, easy to install, trusted software tools that are robust and can help you confidently preserve and make accessible digital materials, then yes it IS for you!

    Gain some great skills and get to know other archivists who are already using these tools.

    In this course you will learn hands-on skills for working with digital archival objects at the most basic levels: files, data, and the computer operating systems in which they live. These basics establish manual and automated capacities for protecting the bits, automating/extracting metadata, and preparing for the next steps of building and managing digital archives.

    This course is less about a specific processing approach and more about providing archivists with basic computing skills that will help them make use of any tools that come their way and will help them speak the native language of the computing environments in which files (archival objects) reside.

  • 12 Aug 2016 9:54 AM | Patricia A. Threatt

    Call for Program Proposals

    2017 Annual Meeting

    Fayetteville, Arkansas May 24-27 The Chancellor Hotel

    The 2017 Program Committee invites submissions for 60 or 90 minute sessions. Proposals are welcome on any subject or skill relevant to the archives profession. Current issues and recently completed projects are also of interest. Proposals will be evaluated on the completeness of the description, diversity of speakers and topics. All aspects of archives and records management are encouraged. The deadline for submission is December 16, 2016. Submit your ideas using the online form, or email to jennifer.day@okc.gov

    Specific areas of member interest include:

    ·        Software specific how-to: Archives Space, Excel, etc.

    ·        Encoded Archival Description in practice

    ·        Donor Relations

    ·        Community Outreach

    ·        Government Records

    ·        Legal Issues

    ·        Skills Training: conservation, digital conversion, basic coding


    If you have an idea you’d like to form a session around, use this spreadsheet to connect with other SSA members to present with! Post your issue, topic, or project and see what others are posting; then connect and collaborate to create your proposal!

    Session formats may include, but are not limited to:

    ·        Panel Discussion

    A traditional session with three to five speakers, each giving  10-15 minute presentations on a single theory or perspective on a given topic, followed by time for questions. Prepared papers are not required, the Moderator/Chair is usually one of the speakers.


    ·        Roundtable Discussion

    Less formal than a Panel Discussion, a Roundtable session consists of one to three presentations of 10 minutes each that describe a theory, issue, or initiative followed by small group discussions where participants and speakers share ideas. A session Chair is not required.


    ·        Lightning Talks

    A large panel of eight to ten speakers that deliver 5 minute talks on a common theme or issue, keeping a lively pace and sharing relevant take-away ideas. A session Chair is required to compile presentation materials and maintain the time schedule.


    ·        Skills Training

    Are you a whiz at making phase boxes? Know how to use Excel like a pro? Have experience building exhibits of paper items? Share your skills with other members in a mini-workshop setting. Focus on one or two skills that can be shared in a 60 or 90 minute session. Skills Training sessions can have one or two speakers, and a moderator to assist with materials. Proposals should include details of the speaker’s relevant experience or training.


    ·        Lunch meeting/discussion

    Are you part of a state or local archival organization that would like to meet up at SSA? Use this form to let us know! Want to start a book club or a study group? Get your special interest on the program to reach more potential members.

    Thank you from the 2017 Program Committee

    Jennifer Day, Chair           The City of Oklahoma City, Office of City Clerk
    Elizabeth Dunham            Archives & Special Collections, Arizona State University, Tempe
    Lynn Gates                         Thomas C. Donnelly Library, New Mexico Highlands University, Las Vegas
    Michele King                     University Libraries University of Arkansas, Fayetteville
    Sarah Milligan                   Oklahoma Oral History Research Program, Oklahoma State Univ., Stillwater
    Timothy G. Nutt                Univ. of Arkansas for Medical Sciences Library, Little Rock

    Michelle Riggs                   Archives & Central Louisiana Collections, Louisiana State Univ., Alexandria

    Betty Shankle                    University & Labor Collections Archivist, Univ. of Texas, Arlington Libraries

    John H.  Slate                     Dallas Municipal Archives, City Secretary's Office, City of Dallas

    Ann E. Smith Case             Howard-Tilton Memorial Library, Tulane University, New Orleans

    Karin Strohbeck                 Texas A&M University School of Law, Fort Worth

    Andy Taylor                        Knowledge Management Librarian, Tulsa Community College

    Benna Vaughan                 The Texas Collection, Baylor University, Waco

    Carolina Villarroel            Recovering the U.S. Hispanic Literary Heritage Project, University of Houston
    Caitlin Wells                       Rio Grande Historical Collections, New Mexico State Univ., Las Cruces
    James Williamson             Central University Libraries, Southern Methodist University, Dallas


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