Society of Southwest Archivists

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  • 08 Jan 2026 3:32 PM | Max Prud'homme (Administrator)

    After a brief hiatus, the Western Archives Institute (WAI) will be returning in Summer 2026 as a fully online program hosted by the Society of California Archivists (SCA).

    WAI is an intensive, two-week program that offers integrated instruction in basic archival practices. It is designed for individuals with diverse professional goals, including those whose roles require a foundational understanding of archival skills but who have little or no prior archival training; those assuming increased responsibility for archival materials; practicing archivists without formal archival education; and individuals committed to pursuing a career in archives.

    The Institute features a diverse curriculum of synchronous sessions that include:

    • Introduction to the archival profession and core concepts

    • Starting and managing an Archives program

    • Principles of archival collection arrangement and description

    • Best practices for digitization, digital preservation, and born-digital content management

    • Outreach and public relations

    • Reference and access

    • Ethical, social, and legal issues in administering archival collections

    • Working with communities

    • Fundraising for an Archives program

    Registration fees for WAI are $950 for the two-week program (exact dates in Summer 2026 are forthcoming). Visit our website to learn about the SCA WAI Scholarship that covers registration fees. 

    You can sign up for our mailing list if you’d like to receive updates about the 2026 program dates and deadlines.

    For additional information please contact Marcella Lees, WAI Administrator, and Eric Milenkiewicz, WAI Associate Administrator, at wai@calarchivists.org.


  • 08 Jan 2026 11:09 AM | Max Prud'homme (Administrator)

    The J. Franklin Jameson Archival Advocacy Award Subcommittee of the Society of American Archivists is asking you to submit a nomination for the J. Franklin Jameson Archival Advocacy Award!

    Established in 1989, this award honors an individual, institution, or organization that promotes greater public awareness, appreciation, or support of archival activities or programs. The individual's or institution's contributions may take the form of advocacy, publicity, legislation, financial support, or a similar action that fosters archival work or raises public consciousness of the importance of archival work. Contributions should have broad, long-term impact at the regional level or beyond.

    Eligibility: Nominees must be from outside the archives profession. Individuals directly involved in archival work, either as paid or volunteer staff, or institutions or organizations directly responsible for an archival program are not eligible for this award.

    Nominations should be sent through the online submission system by February 28, 2026 at https://app.smarterselect.com/programs/45853-Society-Of-American-Archivists

    Recent winners include:

    • 2024: Dr. Elaine Carey
    • 2023: The West Virginia Feminist Activist Collection Advisory Team
    • 2020: Brad Pomerance, CJ Eastman AND Council of Independent Colleges' Humanities Research for the Public Good Program
    • 2019: Tempestt Hazel AND The Kitchen Sisters (Davia Nelson and Nikki Silva)
    • 2018: Yvonne Lewis Holley AND Brad Meltzer
    • 2017: Environmental Data & Governance Initiative (EDGI)
    • 2016: Lin-Manuel Miranda and Ron Chernow


  • 18 Nov 2025 4:32 PM | Max Prud'homme (Administrator)

    Do you know someone who has made a significant contribution to the Society of Southwest Archivists (SSA) or to the wider archival profession? If so, you can nominate them for SSA’s Distinguished Service Award (DSA)!  First awarded in 1977, the DSA is a wonderful way to honor colleagues, and it has been generously sponsored by Hollinger Metal Edge since 1996. The recipient is selected by the Executive Board based on the recommendations of the DSA Committee. You can find a list of past recipients on the SSA website

    To nominate someone, please submit a letter covering the nominee’s contributions to SSA and the profession. Letters of support are recommended to strengthen the nomination. Please send nominations to the chair of the Distinguished Service Award Committee (ipp@southwestarchivists.org) by February 13th, 2026. 

    The recipient of the Distinguished Service Award will be revealed at the Business Meeting held at the 2026 Annual Meeting. The DSA Committee looks forward to receiving your nomination packages. Let’s celebrate our colleagues!


  • 18 Nov 2025 4:31 PM | Max Prud'homme (Administrator)

    The Preservation Publication Award committee welcomes nominations of outstanding preservation-related works of relevance to the North American archives community that were published in 2025.  

    Nominated works may include articles, reports, chapters, or monographs in an audiovisual, digital, or print formats. Works may cover topics related to analog or digital preservation. 

    To learn more about this award, please visit https://www2.archivists.org/governance/handbook/section12-preservation

    Browse SAA's many opportunities for professional recognition and financial assistance. Then click on the award's application form for a preview and/or to create a profile, and follow the directions to complete your submission. 

    The deadline is February 28, 2026.


  • 31 Jul 2025 10:34 AM | Max Prud'homme (Administrator)

    Hello, Preservationists!

    Are you planning to attend the ARCHIVES*RECORDS 2025 Annual Meeting in person? If yes, please consider volunteering to staff the tables for the Preservation Section's Silent Auction that supports the National Disaster Recovery Fund for Archives. The auction will take place on Monday and Tuesday, August 25th and 26th, at the Hilton Anaheim in Anaheim, California.

    Monitoring the Silent Auction is easy and fun! Hundreds of SAA conference attendees stop by each year to look over the items, and working at the tables is a great way to network and to reconnect with friends and acquaintances. We know you're at the conference to attend sessions–but remember, most of the sessions are being recorded, so you can watch them later

    Please visit our SignUpGenius page (link below) to review the available time slots, and click on the "Sign Up" button to volunteer for one slot (or more).

    Instructions

    1. Click on link: NDRFA Silent Auction Tables Volunteering 

    2. Click on "Sign Up" for shift or shifts you want to take

    3. Hit "Save and Continue" at bottom of page

    4. On next page, hit "Sign Up Now"

    Differing slightly depending on your shift, volunteer responsibilities include: 

    • helping to set up (morning/opening shifts only) and pack up (late afternoon shifts only) the auction items and supplies,

    • helping to keep the tables of items and bid sheets neat and clear,

    • answering questions, handing out Auction FAQs sheets,

    • promoting the auction on social media,

    • and helping to contact winners and verify their donations when distributing their items (Tuesday afternoon only).

    We'll be in touch by email in advance of the conference with a final schedule and basic instructions for everyone. Thank you, and we look forward to seeing you in Anaheim!

    Questions or problems? Contact Daria Labinsky at daria.labinsky@gmail.com.

    Whether or not you're attending, there's still time to donate to the NDRFA Silent Auction!  And if you've already donated, thanks!


  • 11 Feb 2025 2:48 PM | Perla Camacho-Cedillo (Administrator)

    Greeting, SSA Members,

    As you all know, the Archivist of the United States, Dr. Colleen J. Shogan, was removed from her position on Friday, February 7th. The reasons for her removal as head, among other things, of the National Archives and Records Administration are unclear. Such a removal requires an explicit statement communicating reasons for such a dismissal to both houses of Congress. No such explanation has been forthcoming.


    The Officers and Board of the SSA are confident that our fellow SSA members join us in expressing our profession’s most cherished belief that, as our colleagues in the Society of American Archivists so elegantly state it, “archival records serve to strengthen collective memory and protect people’s rights, property, and identity.” The SSA’s own mission states that we promote sound principles and standards for preserving and administering records. Archives hinge upon the idea that information knows no boundaries; that freedom to access our documentary heritage is key to open discussion in a nation that has enshrined those ideals in its founding documents. Recent events, sadly, have seemed to contravene that.


    Yet we are not powerless to address this. As we look toward the future, the SSA’s Officers and Board hope that you’ll join us in support of our colleagues at NARA. Contact your representatives in support of maintaining NARA’s funding, as well as the federal support that dozens of repositories within Arizona, Arkansas, Louisiana, New Mexico, Oklahoma, and Texas—and our colleagues outside of the SSA—rely on to stay true to archives’ most fundamental principles. Continue your service to the SSA and the other archival, library, museum, or cultural heritage organizations that tirelessly work to support your fellow archivists and the historical record.


    Keep making a difference.


    Signed,

    Officers of the Society of Southwest Archivists

    Board of the Society of Southwest Archivists

  • 21 Mar 2024 11:45 AM | Perla Camacho-Cedillo (Administrator)

    It is with great sadness that we share the news that Professor Ciaran B. Trace has passed away. Dr. Trace joined The University of Texas at Austin School of Information (iSchool) in 2010 and was a passionate advocate for the archives and records management fields. She led the effort in establishing the iSchool’s partnership with the Institute of Certified Records Managers, allowing students to apply completed coursework toward examination credit for either the Certified Records Analyst (CRA) or the Certified Records Manager (CRM) designations.

    To view the full post detailing Dr. Trace's professional achievements, visit here.

  • 21 Feb 2023 8:10 PM | Jaimi Parker (Administrator)

    The Society of Southwest Archivists (SSA) Professional Development Committee (PDC) is accepting proposals for a virtual workshop series or panel presentation to be held starting early May 2023.**

    **Please note that this call for proposal is not for the 2023 SSA Pre-Conference Workshop selection process.

    Workshop/panel topics can cover any aspect of the archival enterprise (including analog, digital, and records management.) Such topics may include, but are not limited to:

    • Digital archives and applications of technology

    • GIS mapping

    • Environmental controls for archival materials

    • Rare books for archivists

    • Social Media and marketing in Archives

    • Project Management for archivists

    • Advocating for yourself in the workplace

    • Digital Humanities

    • Archival Management

    • Copyright in Archives

    • Diversity in the Profession

    • Oral histories


    Workshops

    Timeframe: 60 to 90 minutes

    Should include: Objectives and learning outcomes for the session, target audience, technical requirements, prerequisite knowledge or experience, time expectation.

    Panels Presentations

    Timeframe: 60 minutes, including Q&A

    The PDC is open to review any new and innovative initiatives and conceptual work (completed or under development) for training and professional development sessions with consideration to diversity and inclusion.

    We strongly encourage panel/presentation sessions that address topics from multiple perspectives and institutions.

    Proposals should address the target audience, an explanation of hands-on/interactive components, and the learning objectives and outcomes for attendees to come away with a combination of theoretical knowledge and practical skills that can be applied to the field of archives.

    Proposals are due by midnight on Thursday, March 16, 2023, and must be submitted using the following form.

    The PDC highly encourages co-presenters, first-time presenters, early-career professionals, lone arrangers, current graduate students, community members who work with archival (analog and digital) materials in less traditional or unconventional settings to apply.

    For any questions, please contact the SSA Professional Development Committee at pdc@southwestarchivists.org.

    Please submit proposals using the SSA Professional Development Call for Proposals form.
  • 21 Dec 2022 5:06 PM | Perla Camacho-Cedillo (Administrator)

    This past summer, Alexandra Levy, Communications Manager for the American Historical Association (AHA), reached out to me as SSA President regarding a jointly issued statement between AHA and the Organization of American Historians (OAH) in which they expressed their dismay concerning the US Supreme Court’s Dobbs v. Jackson Women’s Health Organization decision. Both organizations had provided the Supreme Court with an [amicus curiae] brief that included historical precedence supporting their argument that the "history" referred to in the court's majority opinion is inaccurate and a misrepresentation. According to their response, the Supreme Court “...adopted a flawed interpretation of abortion criminalization that has been pressed by anti-abortion advocates for more than thirty years. … These misrepresentations are now enshrined in a text that becomes authoritative for legal reference and citation in the future. The court’s decision erodes fundamental rights and has the potential to exacerbate historic injustices and deepen inequalities in our country.”

    Given the historical implications (not political), the SSA Board reviewed the AHA/OHA joint statement and agreed to sign on as a supporter. I encourage you to read the [amitus curiae] brief to review the historical precedence supporting their argument. As a signatory, SSA shows our support with their statement, in particular: "The OAH and AHA consider it imperative that historical evidence and argument be presented according to high standards of historical scholarship. The court’s majority opinion in Dobbs v. Jackson does not meet those standards and has therefore established a flawed and troubling precedent."

  • 31 May 2022 12:19 PM | Jaimi Parker (Administrator)

    The Executive Board of the Society of Southwest Archivists encourages archival employees with federal student loans to review their eligibility under the U.S. Department of Education’s Public Service Loan Forgiveness (PSLF) and Temporary Expanded PSLF (TEPSLF) programs. If you were previously denied under PSLF rules, the limited one-year waiver under TEPSLF put in place by the Education Department may now qualify you for forgiveness. The deadline to submit necessary paperwork is October 31, 2022.

    Under the PSLF program, federal student loan borrowers employed by government agencies and qualifying nonprofit organizations are eligible to have their federal student loan balance forgiven after making 10 years of qualifying loan payments. Many archival workers meet the employer eligibility criteria for the program.

    To determine your eligibility for either program, visit https://studentaid.gov/pslf. You must apply to be considered.

    In an era of staggering student loan debt, surging inflation, and stagnant wages, there should be no shame in seeking financial relief. To assist in determining what options may be available to you, the following non-profit organizations provide additional information:

    PSLF Coalition https://pslfcoalition.org

    Student Borrower Protection Center https://protectborrowers.org

    Student Loan Borrower Assistance https://www.studentloanborrowerassistance.org

    Please be aware of the numerous scams regarding student loan forgiveness and consolidation. These individuals and companies seek to defraud unsuspecting borrowers through “official” looking advertisements and websites. Avoid any entity that uses high-pressure sales tactics, promises fast debt cancellation, requires upfront fees, and that limits your options when engaging their services.

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