Society of Southwest Archivists


  • 22 Oct 2015 10:59 AM | James Williamson

    Help to build the program for the 2016 Texas Conference on Digital Libraries!

    The 2016 Texas Conference on Digital Libraries will be held May 24-26 at the J.J. Pickle Research Campus in Austin, TX. The Texas Conference on Digital Libraries is the premiere gathering of digital library and information professionals across Texas and beyond. This is your opportunity to be part of the program.

    TCDL addresses a wide range of topics including creation, promotion, preservation and management of digital projects and assets, as well as the software and applications that drive the digital library world.  Through a blend of interactive presentations, engaging speakers and informative workshops, TCDL 2016 will be a great place to network and experience the latest in all things digital.

    What kind of broad areas would we hope to see covered at TCDL 2016? Here are some ideas!

    Unexpected finds:

    • Present new ways to use existing technology or demonstrate a new piece of software that's really made an impact on your workflow.
    • Show off a new digital collection or project or present novel uses of your institution's collection material.

    Unexplained gaps:

    • Present ways the larger digital library community can work together to solve problems;
    • Initiate dialogues to answer to difficult questions that have faced your institution; and
    • Suggest solutions you’d like to see offered at a state or national level.

    Unexplored collaborations:

    • Discover ways to partner together to address an unmet collecting need,
    • Novel partnerships that produced interesting results or ideas for greater exposure for collaborative collections.

    Whatever you choose to submit, topics explored can include project management, intellectual property issues, deep explorations of software applications ... the sky's the limit! Need more inspiration? Check out last year's successful programs to get your creative juices flowing:

    How can you make an impact on our growing digital culture? Simple: submit a session proposal today. Sessions can take a number of forms, including:

    Presentations: General presentations on practical work, theoretical or speculative issues, or ongoing or completed research.

    Panels:  Panel sessions should address a single topic from multiple perspectives and should engage the audience for a full 80-minute session.

    24x7 Presentations (24 slides in 7 minutes): 7-minute presentations comprising no more than 24 slides.

    Posters: Posters will be featured at the conference reception and through a “Minute Madness” session, during which presenters will give a 60-second summary of each poster.

    Workshops, Tutorials & Demos, Birds of a Feather Sessions: These events provide venues for in-depth instruction in important areas of digital library practice (workshops), demonstrations of new or useful tools and technologies (tutorials), and gatherings of interested attendees to engage in discussion about a particular topic (birds-of-a-feather sessions). Events in this category can range from 1 to 4 hours.


    More information and the Proposal Submission link can be found at the conference website.

    Be a part of TCDL 2016 by submitting your session proposal now. Deadlines and other key dates are approaching quickly!

    October 16:     Call for Proposals

    February 7:     Deadline for all Conference Proposal Submissions

    March 18:        Notification of acceptance

    Questions? Email us at

  • 01 Oct 2015 9:32 AM | Patricia A. Threatt

    The Society of American Archivists - UT Student Chapter cordially invites you to "TEXAS’ ARCHIVES WARS: The Cannon Shot We Still Hear," a presentation by Governor Bill Daniel Professor Emeritus in Archival Enterprise Dr. David B. Gracy II in celebration of Archives Month.

    Tuesday October 20, 2015, 6-8pm
    Student Activities Center, South Ballroom 2.410


  • 29 Sep 2015 9:16 AM | Patricia A. Threatt
    Call for Proposals

    SSA is now accepting proposals for the 2016 Annual Meeting. Please fill out this form and send to Claudia Rivers [].
  • 04 Jun 2015 8:42 AM | Patricia A. Threatt

    If you missed the Annual Meeting [or missed a presentation due to the power outage], you can still benefit from the wealth of SSA knowledge and insight! A handful of SSA 2015 presentations are available here: .

    Reminder to SSA 2015 presenters: Please share your slideshows, notes, links, etc. with Pati Threatt [] for inclusion on the page. Thanks!

  • 04 May 2015 3:06 PM | Patricia A. Threatt

    The annual meeting in Arlington is almost upon us! Please remember to donate items to this year’s SLOTTO and silent auction.  In keeping with our “Game On” theme, we would like to see sports-related items (and not just football).  Since “Game On” is not 100% sports, we want other items as well – be they wacky, historical, goofy, or serious. Support your colleagues by supporting SSA scholarships!  Bring donated items – including handmade and crafty items for the silent auction – to the registration desk at the Annual Meeting.


    Contact scholarships committee chair Michelle Bogart at (979) 691-4032 or for more information.
  • 16 Mar 2015 11:29 AM | Patricia A. Threatt

    The SSA election is now live!

    An automated e-mail has been sent to your e-mail address listed in the SSA membership directory.  Click on the link to go to the election software to vote in SSA's annual election.

    If you do not see the e-mail, please check your junk mail, and also verify you have the proper e-mail address in the SSA membership directory before contacting us.

    The election is being held Monday, March 16th 8 am (central time) to Sunday, April 12th at midnight (central time).  Electronic ballots must be completed (or paper ballots received by mail at the address on the envelope) by Sunday, April 12th at midnight.


    Thanks in advance for voting!  Election results will be announced at the SSA annual business meeting in Arlington on Saturday, May 23rd. 


    See you in Arlington!  Go SLOTTO!


    If you experience any problems with voting, immediately contact (and try to get a screen grab of the issue if possible or describe it in detail):


    SSA Nominating Committee, 2015

    Mark Lambert, Chair

    Mike Miller

    Emily E. Hyatt

  • 27 Feb 2015 4:08 PM | Patricia A. Threatt

    SSA members:

    The upcoming annual election will be held from March 16thto April 12th.  If you have a valid e-mail address in your SSA profile online, you will be able to vote electronically.  If you want to vote electronically, but do not have a valid e-mail address currently, please input one by March 1st.  Paper ballots will be mailed out to all members without a valid e-mail address in by March 1st.


    You must be a current member of SSA to vote in the election, so if your dues are currently in arrears, please also pay them by March 1st.  The election ballot will include biographies on all the candidates.


    Results of the election will be announced at the annual business meeting on Saturday, May 23rd in Arlington, TX and published in the August newsletter.


    Vice-President (vote for 1)

    Claudia Rivers (UTEP)

    Morgan Gieringer (UNT)


    Treasurer (vote for 1)

    Kristy Sorensen (Austin Presbyterian Theological Seminary)

    Unopposed (Election needed to keep Treasurer and Secretary elections during alternating years)


    Executive Board (vote for 3)

    Trish Nugent (LoyolaUNO)

    Lynn Whitfield (Texas Tech)

    Brian Collins (Dallas Public Library)

    Barry Cowan (LSU)

    Michelle Riggs (LSU-Alexandria)

    Howard Margot (Historic New Orleans Collection)

    Stephanie Bayless (Butler Center for Arkansas Studies)


    Scholarship Committee (vote for 1)

    Holly Hasenfratz (National Cowboy & Western Heritage Museum)

    Amanda Norman (Baylor)

    Amy Allen (UArkansas)


    Nominating Committee (vote for 1)

    Kate Blalack (Woody Guthrie Center)

    Halley Grogan (TSLAC)

    Joyce Martin (Arizona State)


    Thank you to everyone who agreed to be on the ballot.  See you in Arlington!


    SSA Nominating Committee, 2015

    Mark Lambert, Chair

    Mike Miller

    Emily E. Hyatt

  • 30 Apr 2014 12:52 PM | Amanda York Focke
    The SAA workshop -Preserving Email in XML- has been rescheduled for
    Friday June 27, 2014, 8:15-5pm, at Rice University in Houston.

    Early-Bird Registration Deadline: May 27, 2014

    Take advantage of this great SAA program in our region!
  • 24 Apr 2014 2:19 PM | Patricia A. Threatt
    Reminder: The Early-Bird Registration deadline for this workshop is April 28th!

    Inreach and Outreach for Digital Archives.
    Wednesday, May 28, 2014, 9:00 am - 5:00 pm.
    This course is offered by the Society of American Archivists and participants may register here. SSA members may use the code IROR25LA to receive $25 off the SAA non-member rate.
    The course will provide the core components necessary to gather support, engage stakeholders, and enact the change necessary to be able to handle digital archives in your institution. Participants will learn techniques for engaging collection donors and technology staff in order to effectively collect and manage born-digital materials.

  • 28 Mar 2014 9:59 AM | Patricia A. Threatt
    Registration is now open for several workshops at the SSA Annual Meeting in New Orleans, La. and one webinar on April 22. To register for any of these workshops, click on the “Events” tab above.


    Project Management for Archivists. Wednesday, May 28, 2014, 1:00-5:00 pm.
    Whether you are processing a collection, implementing a new digital system, moving to a new facility, setting up a public program, or creating an award-winning exhibit, you are serving as a de facto project manager. Archivists spend a large amount of our time working with these types of assignments with little to no project management training in our repertoire. In this workshop, participants will learn practical project management skills and tips with real-world application possibilities. We will discuss the ins-and-outs of project planning, scheduling, communication, and system utilization. Participants will be invited to share their successes and challenges, as well as present current projects for group discussion and assistance.

    A series of grant-writing workshops developed and offered by experienced professionals Ann Hodges and Danielle Plumer:

    Grants 101: Becoming a Grant-Ready Institution.
    April 22, 2014, 2:00-3:00 pm.
    Part one of the grant writing workshop series will be a one hour webinar, covering available sources of funding and basic information about grants, intended for those who are new to the enterprise.

    Planning Fundable Grant Projects.
    Wednesday, May 28, 2014, 8:30 am-11:30 am.
    Part two of the grant writing series is a three-hour in person workshop, covering grant planning and basic application information, intended for all audiences but especially people fairly new to grant writing.

    Grant writing Clinic.
    Wednesday, May 28, 2014, 1:30-5:00 pm.
    Part three of the grant writing series is a three-hour, in person grant writing clinic, intended for experienced grant writers. Attendees will be asked to submit an application before registering.

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