Society of Southwest Archivists

Program Specialist VII | General Land Office (Austin, TX)

  • 09 Oct 2023 7:14 PM
    Message # 13265067
    Jacalyn Pearce (Administrator)

    The Texas General Land Office primarily serves the schoolchildren, veterans, and the environment of Texas. The agency does so by preserving our history, maximizing state revenue through innovative administration, and through the prudent stewardship of state lands and natural resources. This position is with our Archives and Records - Heritage department.

    Performs highly advanced (senior-level) consultative services and technical assistance work, with an emphasis on developing metadata, managing databases, and performing reference work with land surveyors and other professional clients. Work involves planning, developing, coordinating, and implementing major agency program(s) and providing consultative services and technical assistance to program staff, government agencies, community organizations, or the general public. May serve as a lead worker providing direction to others. Works under minimal supervision, with extensive latitude for the use of initiative and independent judgment.

    The Successful candidate will be an integral part of the Archives and Records - Heritage department. To be successful the candidate must model the GLO's competencies of Integrity, Open Communications, Teamwork, Innovation and Proficiency. 

    Essential Job Elements:

    • Provides excellent customer service. Researches information to solve customer service problems. Interprets and explains rules, regulations, policies, and procedures. Prepares, interprets, and disseminates information concerning agency programs and procedures. Researches correspondence and composes and types letters and forms, relaying information in a concise and neat manner, all within 10 working days of receipt of request. Also assists coworkers in providing excellent customer service.

    • Collaborates with the Map Vault Team Leader and others within Archives and Records to create and manage tables and queries and to maintain and manage the agency's map database, the website, and other department databases. Performs an array of technical and administrative activities, including reviews and evaluates information on service delivery system methods, outputs, and activities to identify gaps in resources and recommend improvements.

    • Serves as a liaison to staff, government agencies, community organizations, or the general public to explain and provide technical assistance on program specifics and requirements, with an emphasis on fulfilling information requests from surveyors and other professional clients (E.g. Field Note orders, Sketch Search requests, etc).

    • Provides intellectual access to GLO cartographic and archival collections by performing original and complex cataloging for sheet maps, atlases, GIS datasets, and land records, in accordance with national metadata standards. Designs, implements, and manages workflows for cataloging of cartographic and archival resources. Reviews and proposes internal cataloging policies and workflows relevant to GLO materials and advises management in metadata activities related to maps, sketches, field notes, and other land records.

    • Markets program(s) to community and professional groups to encourage and/or improve interest and knowledge of agency programs, including attending outreach events, exhibitor booths, developing presentations for the public, tours, etc., with a specific emphasis on maps and surveying records. May design and implement continuing education courses for professional groups such as surveyors.

    • Conducts thorough research on the archival collection with an emphasis on content creation and the possibility of internal or external publication. Examples include but are not limited to web publications, blogs, exhibits, academic journals, StoryMaps, or other publications identified by Archives and Records Management.
    • Provides advice and guidance on potential conservation needs of original manuscripts.

    Minimum Qualifications:

    Graduation from an accredited four-year college or university with major coursework in Library Sciences, History, Geographic Sciences, or another related field, plus three (3) years of relevant professional experience.

    Experience and education may be substituted for one another. 

    Preferred Qualifications:

    Masters degree in Library and Information Studies, History, Geographic Sciences, or another related field; Certification from the Academy of Certified Archivists.

    Knowledge, Skills, and Abilities

    Familiarity with current cartographic and archival metadata standards and catalog management procedures.

    Relevant experience with metadata in a library or research institution setting.

    Experience working with historical maps, plats, sketches, surveys, and/or land records in an archival or library setting.

    Excellent interpersonal communication skills and experience providing detailed reference and outreach services to diverse groups of patrons and stakeholders.

    Ability to work independently and as a member of a team.

    Advanced understanding of Texas history, with an emphasis on the history of surveying and cartography.

    Working knowledge of MS Office software, database applications such as MS Access, and/or ArcGIS or other geographic information systems software.

    Salary5,521.59 - 7,083.34 (Monthly)

    Closing: October 20, 2023, 11:59pm

    For more information and to apply, please visit this link

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