The Arizona State Archives is looking for a Digital Archives Specialist. This is a 3-year term position with the possibility of permanent hire. Applications are due August 20^th.

Job Description

Job Title: Digital Archives Specialist

Division: Department of State; Library, Archives, and Public Records Division – State Archives

Location: 1901 W. Madison St., Phoenix, AZ 85009

Salary: $16.00 ‐ $19.00 per hour

Duration: Full‐time

FLSA Status: Non‐exempt

First Review: Daily

The mission of the Office of the Arizona Secretary of State is to provide services throughout the state to:

• Preserve our history;
• Promote engagement; and
• Protect the future

The office strives to achieve this mission by being trusted, accessible, innovative, and secure.

Job Description:

The Archives and Records Management Branch (ARM) preserves and provides access to unique historical and contemporary resources including the official archives of Arizona's permanent government records. ARM also assists state agencies, local governments, and political subdivisions with the management of their public records pursuant to A.R.S. §41‐151.12 through §41‐151.18 and provides records storage, retrieval, disposal and preservation services to public bodies statewide.

The Digital Archives Specialist will work under the supervision of the Electronic Records Archivist to plan, document, and implement procedures for accessioning, describing, and providing access to electronic records held by the State Archives. Key responsibilities will include day‐to‐day processing and organizing of digital files according to established project guidelines, including creating standardized entries and appending associated metadata in a digital asset management system. This position will also be integral in the creation of new policies and workflows for the archives while it transitions to a new content management and digital storage system.

Duties/Responsibilities include:

• Process digital archival collections under the supervision of the Electronic Records Archivist and according to best practices; enter information into the digital content management system and access aids.
• Participate in the ongoing maintenance and preservation of existing and newly created digital collection through quality control, intellectual control, and security.
• Assist the electronic records archivist with special projects and other essential duties pertaining to electronic records holdings not otherwise specified.
• Assist in the development of digitization plans and policies, efficient workflows, and collection and recording of metadata.
• Assist in the development of digitization plans and policies, efficient workflows, and collection and recording of metadata.
• Assist with the ongoing maintenance of equipment essential for digital preservation, including specialized software and hardware as well as legacy computers and equipment.
• Other duties as assigned as related to the position

Position Description

Knowledge, Skills, and Abilities:

• Personal computers and standard office equipment
• Microsoft Outlook, Word, Excel, Access and G‐Suite
• Digital preservation principles, practices, and skills techniques
• Basic archival practices and procedures Familiarity with basic records management principles and concerns
• Skill in proper handling of archival materials
• Skill in conducting research
• Excellent organizational skills
• Excellent written and verbal communication skills
• Ability to lift boxes weighing 20‐30 pounds
• Ability to access archival collections in PODS using OSHA‐approved ladders
• Ability to carry out directives with minimal supervision

Required Qualifications: Must possess a valid Arizona Driver's License

Preferred Qualifications: 

• Bachelor's degree in history, computer science or closely related field
• Experience with or ability to learn archival content management systems and related tools, standards for archival description, digital preservation principles, and digital forensics techniques

The State of Arizona provides an excellent comprehensive benefits package including:

• Top‐ranked retirement and long‐term disability plans
• Affordable medical, dental, life, and short‐term disability insurance plans
• Accrued vacation pay and sick days
• 10 paid holidays per year
• Deferred compensation plan
• Credit union membership
• Wellness plans

Application:

Please apply, by e‐mailing your resume to humanresources@azsos.gov.

Applications will not be considered after August 20, 2020.

An EEO/Reasonable Accommodation Employer

All newly hired employees will be subject to E‐Verify Employment Eligibility Verification.