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The newsletter helps readers keep current with the latest news, initiatives, guidance, best practices, tools and case studies in information management, archives and libraries.

Our latest issue (May) of the "Governance and Recordkeeping Around the World" newsletter is now online.

http://www.bac-lac.gc.ca/eng/about-us/publications/governance-recordkeeping-world/Pages/default.aspx

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Information in the newsletter includes:

Transport for London—Digital archiving project (Case study)

https://government.diginomica.com/2017/07/04/tfl-builds-digital-archive-preserve-london-history/

Tamara Thornhill, corporate archivist at Transport for London, talks about the project to archive the transport-related digital material around the delivery and support of the 2012 London summer Olympics Games, including lessons learned.

“NEWSGAC (News Genres: Advancing Media History by Transparent Automatic Genre Classification)” project (The Netherlands)

https://www.cwi.nl/news/2017/newsgac-project-kicked-off

Researchers will develop metrics and guidelines to make bias and error of a wide range of machine-learning approaches and pre-processing steps transparent, thereby enabling scholars in the humanities and social sciences to do large-scale data analysis while at the same time critically evaluate the methodological effects of the use of machine learning.

Southern Mutual Help Association—Digital transformation project (United States)

https://searchcontentmanagement.techtarget.com/feature/Digital-transformation-project-gives-historical-documents-new-life

The Southern Mutual Help Association describes how its digital transformation project turned thousands of documents chronicling a pivotal time in history into accessible content.

Various Organizations—Cobweb: Collaborative Collection Development for Web Archives (United States)

https://www.cdlib.org/services/cobweb/

Yale University— “Emulation as a service” infrastructure project (United States)

https://news.yale.edu/2018/02/13/project-revives-old-software-preserves-born-digital-data

University of Waterloo and York University—Archives Unleashed project (Canada)

https://uwaterloo.ca/arts/news/multidisciplinary-project-will-help-historians-unlock

Launched in 2017, this three-year project will develop web archive search and data analysis tools to enable scholars and librarians to access, share, and investigate recent history since the early days of the World Wide Web.

University of Calgary—Developing the Future of Libraries project (Canada)

http://ucalgary.ca/utoday/issue/2018-05-08/research-initiative-reshape-role-libraries-multidisciplinary-research-brings

           

This project provides funding for multidisciplinary research projects that are designed to establish a research platform—a suite of common services, such as digitization and metadata support, technical infrastructure, such as visualization and collaborative spaces, and expertise, in areas including data management and rights management—delivered by the library to support multidisciplinary research.

Various Organizations—Investigating, Synchronizing, and Modeling a Range of Archival Workflows for Born-Digital Content project (United States)

https://educopia.org/research/ossarcflow

This project will significantly impact curation practices by increasing the understanding of how institutions of different sizes and types may engage in Operations Support Systems tool integration and workflow development

Article: “The Incredibly Compelling Case to Rethink Records Retention in 2018 and Beyond” (United States)

https://businesslawtoday.org/2018/02/the-incredibly-compelling-case-to-rethink-records-retention-in-2018-and-beyond/?lipi=urn:li:page:d_flagship3_feed;vCd6brlcQmS/yOib6Mn3UQ%3D%3D

The author discusses how organizations should manage their information and the 12 rules that can improve their record retention processes.

See also: “Next step in the content evolution” (United States); “Physical records management here to stay along with digital records” (United States and Canada)

Texas State Library and Archives Commission—“To Bucket or Not to Bucket…?” (United States)

https://www.tsl.texas.gov/slrm/blog/2017/10/to-bucket-or-not-to-bucket/

The Texas State Library and Archives Commission provides guidance on “big buckets,” a term described by NARA as “a (large aggregation) schedule that consists of items covering multiple related series of records and/or records in electronic systems…”

See also: Beyond A to Z: Filing Tips to Organize Better

Government of New South Wales (Australia)—“Microsoft Office 365 in New South Wales Government agencies: jump in and start swimming quickly or try to achieve recordkeeping by design?”

https://futureproof.records.nsw.gov.au/microsoft-office-365-in-nsw-government-agencies-jump-in-and-start-swimming-quickly-or-try-to-achieve-recordkeeping-by-design/

University of British Columbia—Video: “Records Management 101: Document Naming Conventions” (Canada)

https://news.ubc.ca/2018/01/19/records-management-101-document-naming-conventions/

This video introduces naming conventions for electronic records.

“Best Practices for File Naming”; “Universal Electronic Records Management Requirements”; “Metadata Requirements for Permanent Electronic Records in the Cloud” 

(United States National Archives and Records Administration)

Government of New South Wales (Australia)—“Approaches to managing social media records with long-term retention periods”

https://futureproof.records.nsw.gov.au/approaches-to-managing-social-media-records-with-long-term-retention-periods/

Stephen Gerley

Agent de projets, Direction générale des Archives
Bibliothèque et Archives Canada / Gouvernement du Canada
stephen.gerley@canada.ca / Tél. : 613-240-6408

Project Officer, Archives Branch
Library and Archives Canada / Government of Canada
stephen.gerley@canada.ca / Tel: 613-240-6408